Building Organizational Capacity

Business Manager
Sample Job Description

Job Title: Business Manager

Reports to: Executive Director

Supervises: Administrative Assistant(s)

Responsibilities and Duties:
- Supervises and evaluates Administrative Assistants
- Is responsible for the establishment and maintenance of all financial systems, including accounting systems, financial reporting to departments, Executive Director and Board of Directors, and internal control systems
- Is responsible for interface of box office and development reporting with accounting systems
- Coordinates annual financial audit and preparation of annual federal and state Information Returns
- Assists in organizational long-range planning
- Is responsible for full charge bookkeeping, including accounts payable, accounts receivable, receipts, and disbursements
- Maintains all payroll records and files appropriate reports with governmental agencies in a timely fashion
- Maintains and updates personnel records
- Prepares monthly financial reports showing budget-to-actual by department and for the organization as a whole
- Prepares additional financial reports as requested by the Executive Director
- Reconciles all bank accounts and cash accounts on a monthly basis
- Analyzes organizational financial history on an annual basis and presents findings and recommendations to Executive Director
- With Executive Director, coordinates budgeting process for organization
- Maintains written office procedures manual for area of responsibility

The Alliance of New York State Arts Organizations has a 28-year history as New York's primary service association for community based arts and cultural organizations. The Alliance provides leadership and vision, and delivers services, resources and tools that strengthen community cultural organizations. The Alliance monitors, informs and mobilizes the field on statewide and national issues affecting the arts and assists local arts agencies in building community support and developing effective grassroots public policy.

245 Love Lane, P.O. Box 96
Mattituck, NY 11952-0096
Phone (631) 298-1234 / Fax (631) 298-1101