Building
Organizational Capacity
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Office
Manager/Bookkeeper
Sample Job Description
Job Title: Office Manager/Bookkeeper
Reports to: Executive Director
Responsibilities
and Duties:
- Perform organization's routine bookkeeping work
- Track
and invoice accounts receivable
- Track accounts payable and, as appropriate,
draft checks for Executive Director's signature
- Assist Executive Director
in development and revision of organization and project budgets
- Provide
Executive Director with regular financial status reports
- Act as organization's
liaison to outside financial service contractors such as a payroll service or
auditors
- Serve as organization's liaison to outside administrators of employee
benefit programs
- Assist organization staff in interpretation and utilization
of employee benefits, for example: health insurance, retirement savings plans
- Oversee work of office interns
- Arrange for purchase and maintenance of
office equipment and supplies (in consultation with Executive Director and other
staff)
Qualifications
and Qualities:
- Bachelor's degree in relevant field
- 2-3 years
bookkeeping/accounting experience, preferably in nonprofit sector
- Solid
knowledge of spreadsheet software and (ideally) experience with fund accounting
software
- Understanding of (or ability to learn) personnel benefits administration
- Keen attentiveness to detail
- High energy
- Team orientation
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The Alliance of New York State Arts Organizations has a 28-year history as New York's primary service association for community based arts and cultural organizations. The Alliance provides leadership and vision, and delivers services, resources and tools that strengthen community cultural organizations. The Alliance monitors, informs and mobilizes the field on statewide and national issues affecting the arts and assists local arts agencies in building community support and developing effective grassroots public policy.
245
Love Lane, P.O. Box 96
Mattituck, NY 11952-0096
Phone (631) 298-1234 /
Fax (631) 298-1101