Building Organizational Capacity

Secretary/Receptionist
Sample Job Description

Job Title: Secretary/Receptionist

Reports to: Executive Director

Responsibilities and Duties:
- Take lead in fielding and routing incoming phone traffic
- Develop and, as necessary, update a manual of office procedures and associated forms
- Assist as needed with document duplication and mass mailings
- Assist as needed with date entry work, as for registrants in workshops and conferences
- Assist Executive Director in clerical tasks related to support of the organization's Board of Directors
- Assist other staff with general clerical work

Qualifications and Qualities:
- Community or technical college degree, or equivalent experience - 2-3 years experience as an administrative assistant or office coordinator
- Basic proficiency in common office software
- Good oral and written communication skills
- An excellent phone manner
- High energy
- A team orientation

The Alliance of New York State Arts Organizations has a 29-year history as New York’s primary service association for community based arts and cultural organizations. The Alliance provides leadership and vision, and delivers services, resources and tools that strengthen cultural organizations. The Alliance informs the field on statewide and national issues affecting the arts and assists local arts agencies in building community support.

245 Love Lane, P.O. Box 96
Mattituck, NY 11952-0096
Phone (631) 298-1234 / Fax (631) 298-1101